Abstract Submission Guidelines

Guidelines for preparation of abstracts

1. Abstracts may only be submitted online. Abstracts submitted by fax or email will not be accepted. 

2. Authors should indicate their presentation type preference: 

• Poster presentation only 
• Oral or Poster presentation 

Note: “Poster presentation only” implies that your abstract will be considered for poster presentation only. 

The same person may serve as presenting author on up to 5 abstracts. 

3. The Scientific Programme Committee reserves the right to decide on the final allocation and presentation method. 

4. All abstracts should be submitted and presented in clear UK English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university specific publications office (or other similar facility) or by a copy editor, prior to submission. 

5. The presenting author of an accepted abstract must register and attend the congress to ensure the publication of abstracts. 

6. Submission of an abstract acknowledges your acceptance for the abstract to be published in the official conference publications. 

7. The presenting author is required to ensure that all co-authors are aware of the content of the abstract and agree to its submission, before submitting the abstract. 

8. Abstracts that have been previously presented at another international meeting cannot be considered for a plenary session. 

9. Abstract title – must be in UPPER CASE and limited to 25 words. Please submit symbols as words. 

10. Abstract text – limited to 250 words including acknowledgements. Please note word count is affected when tables are included. Tables (3 max) may be added at the end of the template (word file). 

11. Abstracts should clearly state:
Background and aims
Methods
Results
Conclusions  

12. Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears.  

13. Use generic names of drugs. The presentation must be balanced and contain no commercial promotional content. 

14. Images– The maximum file size of each image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixel. You may upload images in JPG, GIF or PNG format. Images (3 max) may be added at the end of the template (word file). 

15. Submissions may not contain patient names, hospital ID numbers or other identifying information. 

16. Disclosure of Conflicts of Interest: Abstract submitters will be required to disclose any conflict of interests in the submission form. 

17. Please make sure to state your correct e-mail address. After having submitted your abstract, you will receive a confirmation by e-mail with the following information: 

• reference number of your abstract (for correspondence and questions that might arise) 
• your personal user code and password 

If you do not receive a confirmation by e-mail, please contact abstracts@congrex.com. 

18. Should you wish to make corrections to an abstract already submitted or if you wish to submit other abstracts later, you may use your personal access code. This will shorten the submission procedure.  

Corrections to abstracts can only be made up to the deadline of 17 January 2023, 23.59h CET. 

Travelgrants: 

• WHO IS ELIGIBLE? 

Abstract presenting authors, who are residents of a country classified with low-income and lower-middle-income economies, according to the World Bank Country Classification. 

• GRANT RULES 
• Travel Grant receivers are chosen among presenting authors whose abstract is among best scoring (only of those eligible for this grant). 

• Presenting authors must have submitted their abstract to the Conference via the website. 
• Awardees will need to provide banking details for transfer of the travel grant. The transfer will only be made after the Conference. 
• Awardees’ names and institutions will be published on the Conference website. 

• HOW TO APPLY 

• Via the abstract submission
• Applicants must submit a copy of their passport. The required document should be submitted via a link that will be provided during your abstract submission.

• Notification of acceptance or rejection will be sent to the corresponding authors via email by mid-March 2023. 

Awards: 

• WHO IS ELIGIBLE?
  Abstract presenting authors, who are early career researchers, aged maximum 35 years at the opening date of the Conference. 
• AWARD RULES
  • Awardees will be chosen among presenting authors whose abstract is among best scoring (only of those eligible for this award).
  • Presenting authors must have submitted their abstract to the Conference via the website.
  • Awardees will need to provide banking details for transfer of the award. The transfer will only be made after the Conference.
  • Awardees’ names and institutions will be published on the Conference website. 
• HOW TO APPLY
  • Via the abstract submission
  • Applicants must submit a copy of their passport, a brief CV and a signed statement from the senior author in the group that indicates in reasonable detail the young investigator’s contribution, where there are co-authors or study group collaborators. The required documents should be submitted via a link that will be provided during the abstract submission. 
• Notification of acceptance or rejection will be sent to the corresponding authors via email by mid-March 2023. 

Notification 

Each abstract will be reviewed and rated by at least 4 external blinded experts and final selection will be made by the Scientific Programme Committee. Notification of acceptance or rejection of submitted abstracts will be sent to the corresponding authors via email by mid-March 2023. Full instructions concerning preparation and presentation will be included and will be made available on the conference website. 

Publication 

Publication Embargo: ESOC 2023 has an embargo policy on all abstracts submitted to the conference. The embargo will be lifted on 24 May 2023.

All accepted abstracts will be published in the peer-reviewed journal. 

Questions? 

If you have questions regarding abstracts technical questions or need assistance, please contact the abstract team at abstracts@congrex.com.

When contacting the abstract team please always refer to the name of the congress.

Abstract hotline: +41 61 686 77 63 (Monday – Friday during CET business hours)